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Client: |
Hazira LNG
Terminal & Port (SHELL India)
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The
case: |
Client had over 3000 personnel working on
construction site and everyday nearly 40-50 new
workers turn up as per new contracts. It was a
tedious task to maintain
contractor/subcontractor/employee-wise personal
details, for which the client was looking for as
quick, economic and easy to operate solution. |
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Solution: |
Based on our past
experience and site study, we proposed ID
Badging system, which helped the client to track
record of employees of different departments and
different contractors by instant id-card
printing with photograph capturing using web
camera. This id-card was used by the employees,
while he/she is in the office/site premises or
when he/she enters or leaves the office/site
premises |
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Apart from that
software also maintains records of employee’s
safety induction data, no. of offence records
and medical certificate information. |
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Issue ID
Badges to employee / workers immediately |
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Suitable for low cost / long
lasting ID Badges |
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Designed for smooth
operation while large turn
over of employee / worker
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Information – single click
away |
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Useful reports and graphs
for analysis |
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Customizable to suit client
requirement / environment |
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Easy integration with other
systems / software such as
time attendance & payroll
system, clinic management
system, safety record |
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keeping and analysis
software |
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| Client: |
Abu Dhabi based Oil Company
(Offshore complex) |
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The case: |
Client had offshore complex, running a
manual permit to work system. They were facing
the following major issues with the manual
working. and following are the major issues they
were facing with existing system; |
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The logistics of managing manual
forms was inefficient, paper copies of
permits could easily go missing and
modifications made to authorized permits
could not be easily traced. |
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The paper-based system
was not transparent as
permits could only be seen
by those at the offshore
complex and onshore HSE
management had no ways and
means to get updates of the
daily operation of permit to
work system. |
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Final decision authority
had to refer many documents
before issuing a single
permit, to take care of
adjacent on going work. |
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Management of paper
permits was difficult and
often unreliable, with
ambiguous or incomplete
information being provided. |
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Solution: |
After feasibility study by our safety and
software professionals, we suggested a
customized electronic permit to work system,
which shall be electronic and customized to
accommodate the existing manual permit to work
procedure, while the final output is a printed
"permit" for display at the worksite with all
the details of the work, the risk assessment and
isolation & other certificates. |
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Every authorized personal get their login id
and password to access the electronic permit to
work system and allowed to add/alter data which
are defined according to his roles and
responsibility in to permit to work procedure.
However, all users of permit to work system can
read all the data of all permits, which made the
system transparent and information readily
available on time. |
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New permit to work system was developed in
such a way that all the key decision makers get
the decision supporting tool in form of area map
with ongoing work status, reports or graphs. |
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Full view of the entire work
scenario to enable the in-charge to take
correct and fast decision |
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Right, definite and
quick communication with
electronic permit |
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Smooth flow of work,
saving time, avoiding
lengthy paper work, easy &
quickly retrievable data
bank |
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Electronic permits are
stored centrally in a safe
and secure location |
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Information can not be
tampered with once submitted
to the central repository |
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Provides real time
status of all permits
automatically |
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Immediate warning if
other permits are active
within the same area |
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The system configured to
issue warning via e-mail &
on screen alerts on any
pre-configured conditions |
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Knowledge base
generation for key learning
from past permits and
complex job history |
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| Client: |
Abu Dhabi based Oil Company
(Offshore complex) |
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The case: |
Client was looking for a tool which will
enable their operation and maintenance personals
to get the easy reference of job hazard analysis
of same activities performed in past. Also
client was looking for the safety specialist to
visit their premises and prepare the hazards and
their precautions list in detail. |
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Solution: |
Job Hazard Analysis (JHA) software: it is a
integration of activity, work environment,
job/post related hazards, hazard sources,
involved risk, its' counter measures and
personal protective equipment database. |
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A network based application was installed on
client’s intranet, which brought JHA documents
to every desktop and work location in an
organization. User can easily access history
JHAs with the help of search engine by any
combination of criteria such as work
description, activity, hazards, etc. |
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ASK-EHS safety professionals have visited
the client premise and prepared the activity and
work location specific hazards and its control
measures library. JHA software is equipped with
inbuilt data library of standard JHAs, hazards,
control measure and consequences. These library
data can be updated by authorized user for
future references. |
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| Client: |
Gujarat Gas Company Limited
(GGCL)
holds the distinction of being
India’s largest private sector player in the natural
gas transmission and distribution business.
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Incorporated in 1980, with the primary
objective to procure, distribute and utilize
natural gas and allied technology, GGCL
pioneered the concept of combined natural gas
distribution to the industrial, commercial and
domestic customers. Today, it supplies gas to
more than 230000 domestic, commercial and
industrial customers and serves over 80000
Compressed Natural Gas (CNG) users. GGCL’s
pipeline network is spread over 2700 kms. |
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Objective: |
Client was looking for a tool which will
enable their operation and maintenance personals
to get the easy reference of job hazard analysis
of same activities performed in past. Also
client was looking for the safety specialist to
visit their premises and prepare the hazards and
their precautions list in detail. |
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Train the frequently changed migrant
workers on site before commencing the
work |
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Issue Safety Passport to
migrant workers on site
after excavation safety
training |
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Issue Safety Passport to
contract workers after
required trainings and
assessment according to
their
designation/qualification |
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Centralized data
management of migrant &
contract workers with their
training, assessment &
medical records |
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Onsite
Tracking/Monitoring of
workers with their latest
data |
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Re-training /
re-assessment are required
for whom and when |
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What are the points
needs to be covered to
continuously improve the
training program |
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Solution: |
Safety Passport Software |
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ASK-EHS has provided the unique application
named safety passport system, which has
following functionalities; |
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Registration of new/existing worker
with unique identification no, other
required details and photograph using
web camera |
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Instant issue of safety
passport to worker on site |
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Training, Medical
Fitness and Assessment data
entry |
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Worker offence/award
(Negative/Positive) points
entry |
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Get employee details by
SMS/MMS on field |
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Location-wise daily
reporting of worker to
server using SMS by
contractor supervisor |
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Statistical report
generation on input data |
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Client Impact / Benefits |
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Instant Issue of Safety Passport to
worker on site |
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Centralized database for
worker’s personal details,
training, assessment,
medical, offence and award
data |
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Ease of reporting and
analysis based on these core
data |
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In house SMS/MMS server
facility for on-field
tracking and reporting of
worker |
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Reduce duplication of
training |
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Enhancement over
location based daily
reporting to server |
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Scaffold Management System |
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| Client: |
Hazira LNG Terminal & Port
(SHELL India) |
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The case: |
Client had more than 250 scaffolds available
on construction site and weekly 10 to 15
scaffolds were either getting erected or
dismantled. To manage this turnover of scaffold,
it was hard for safety department to manage
their manual records, co-ordination with
concerned persons, inspection and maintenance
log with its action follow-ups. |
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Solution: |
ASK-EHS developed a network based
application, which captures data and generates
real-time reports about single / multiple
work-sites’ scaffolding operation. Its scheduler
keeps track of the erection starting date, daily
inspections, scheduled inspection, completion
date and dismantle date. |
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Major features of Scaffold
Management System are; |
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Requisition of new scaffold erection
& approval |
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Scaffold completion
record keeping |
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Record keeping of
scaffold dismantling /
removal of scaffold tower |
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Complete track of
scaffolds with their scaftag
number |
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Search engine |
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Inspection Scheduler |
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Scaffold safety
Inspection & maintenance log
record keeping |
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Reports & graphs |
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Alerts / Reminders of
safety inspection and
planned completion &
dismantling dates |
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Master record generation
for frequent data |
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Client Impact/ Benefits |
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Software generated customized
work-site reports that are accurate,
up-to-the-minute, and available
instantly |
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Simplified and
integrated system avoided
complexity in work |
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Fast and accurate
decision making conserved
time |
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Reduced communication
gap between line management
and job executors |
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Project Transportation System |
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| Client: |
Hazira LNG Terminal & Port
(SHELL India) |
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The case: |
The main concern of the client was to manage
the daily entry and exit of vehicles & material
in construction project site without
interruption and compromise of security
concerns. And also to maintain records of
drivers, routine vehicle inspections,
issue/renewal/expiry of gate passes, daily
material in/out records etc. |
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Solution: |
Project Transportation Software: it had
increased seamless co-ordination between
transport and HSES departments with following
features and modules; |
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Vehicle & Driver Registration |
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Vehicle safety
inspection record keeping |
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Gate pass Printing &
Issue |
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Vehicle & Driver
Login-Logout |
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Offence & Award record
keeping |
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Material Management on
project site gate |
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Reminders / Alerts |
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Client Impact/ Benefits |
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Increased seamless co-ordination
between transport and HSES departments
and saved time by eliminating the
duplicated efforts. |
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Helped to comply local &
international legal rules
and regulation by reminders
of registration, road tax,
road permit, pollution
control certificate etc |
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Centralized and updated
information availability on
time |
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Only authorized company
drivers are allowed to drive
company regular vehicles |
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Re-inspection of
vehicles - reminder facility
helps to prevent accidents |
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Analysis of offence data
helps to concentrate on
minimizing the risks
involved in transportation |
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Standard material
management procedure, that
leads to best practices for
addressing material thefts
and efficient reporting of
hazardous material inward
and outward from work-site. |
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| Client: |
Hazira LNG Terminal & Port
(SHELL India) |
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The case: |
The gravity of transportation is considered
high risk work, considering involvement of large
fleet of heavy trucks, with haulage of
construction material in large quantity. The
client had more than 700 trucks working for 24
hours on 120 km area with everyday 2 round trips
from source to destination. The following major
issues increased the accidents ratio as well as
operational cost in above situation. |
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Unauthorized personals were taking
part in transport operation (e.g.
incompetent driver, non registered
driver, helper working as driver) |
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Drivers were working
more than allowed duty
period |
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Inefficient Emergency
Response System |
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Huge manpower required
to manage transport
operation |
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Solution: |
After study of whole transport operation, we
executed the whole project on a turnkey basis
with following steps included in it. |
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Implemented a convoy formation with
10 trucks with leading and lagging light
motor vehicle |
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Drivers trained by
defensive driving training
specialists |
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Vehicle registration,
Driver & Helper ID Badge
generation with photograph
into software |
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Manual photograph
verification at trip source
and destination point |
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Convoy registration with
truck, leading and lagging
light motor vehicle and it’s
driver and helper details
and departure time |
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Source and destination
points were connected by
internet to exchange the
convoy detail records |
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Based on estimated
journey duration,
destination point operator
informs the emergency
response team, in case of
convoy or one of vehicle
does not reach in estimated
time duration |
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Offence registration and
analysis to improve training
programs |
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Time Attendance & Payroll System |
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| Client: |
Gammon India Limited |
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The case: |
The client, a leading construction company
in India, approached us for time attendance &
payroll solution that shall help them to
calculate the worker headcount and work hours.
The client work site has got more than 4000
workers working at a time. |
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The management wanted a system that shall give
details of workers’ compensation and man-hours
calculated contractor wise. |
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Solution: |
Based on ASK-EHS past experience and
expertise with same kind of projects executed on
construction site, we have implemented the above
said project with all functionality by issuing
ID cards with barcode. These ID Cards can be
scanned on work-site gate by workers. With the
help of 03 no. of barcode scanners, all the
workers were scanning their id badge during
entry or exit from work site. |
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With the help of daily login and logout
operation, software managed the contractor &
employee wise headcount as well as exact
work-hours. Based on monthly / daily wages
assigned to each worker, software generated all
the payroll reports based on Indian standards. |
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